Skip to main content Capture and record all your expenses the easy way
Upgrade to a more organised, automated expense management system.
- Simplify and automate how you process receipts and bills with FreeAgent’s AI-powered Smart Capture feature
- Snap expenses and manage them on the go with the FreeAgent mobile app
- Plan ahead with a clear view of upcoming recurring expenses
- Maintain accurate accounts with comprehensive and customisable expense categories
One quick and easy process for hassle-free expense tracking
Whether it's a regular business payment or you're grabbing a coffee while meeting a client, FreeAgent helps you effortlessly track all your business expenses - saving valuable time and the need for manual data entry, as well as costly errors.
Efficiently track bank payments and out-of-pocket expenses so there’s no reason to forget to record an expense again.
Process your receipts and bills with Smart Capture
Sort out your expenses wherever you are by snapping receipts or bills via Smart Capture on the FreeAgent mobile app. Or drag and drop bills and receipts into the desktop version of FreeAgent. You can also upload PDF files or photos of bills (individually or in bulk).
FreeAgent will then extract key data, provide AI-powered categorisation and automatically match a bill or receipt to the relevant bank transaction. Then all you have to do is hit ‘approve’. Job done!
Download the app on iOS and Android:
Work smarter (not harder) and don't get caught out
Work with suppliers? Record upcoming payments, see what you owe and plan ahead with confidence. You can also set up automatically recurring expenses so you don't have to worry about entering them again and again.
Keep track of employee expenses
Employees can record their out-of-pocket expenses in FreeAgent too. The running balance in your expense report lets you keep tabs on how much needs to be reimbursed.
Build accurate accounts with customisable expense categories
Choose from a comprehensive list of expense categories or add your own custom categories to ensure you're accurately managing your accounts.
Claim expenses in any currency
Been on a business trip abroad? You can use FreeAgent to enter expenses in almost any currency. Simply select the currency you need from the list and FreeAgent will work out the value based on exchange rates from xe.com.
Record mileage claims for business travel
Log mileage expenses quickly and easily using HMRC’s allowable rates. You can even record mileage while you’re on the go with the FreeAgent mobile app - please just make sure you’re safely parked first!
Here's the bottom line about expenses:
- Track all your business costs and expenses quickly and easily
- Record your outgoings effortlessly with Smart Capture for bills and receipts
- Record out-of-pocket expenses while you’re on the go with Smart Capture
- Track employee expenses with flexible reporting
- Keep track of supplier invoices and accounts payable status
- Re-bill out-of-pocket expenses from projects on your invoices
- See your tax liabilities update in real time, based on the expense data you enter
- Record mileage claims on the go using HMRC’s allowable rates
Start tracking all your expenses with our 30-day free trial
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